A public reference
Resale certificate and questionnaire rules by state
What the statutes themselves say in nine states. Who may prepare and charge, the fee figures currently in force including indexed adjustments, who pays, and the delivery deadlines. Every answer is quoted from the operative text, cited to the subsection, and carries the date it was read at the legislature's own site, most recently August 14, 2026.
How to read this page
Summaries of these rules usually publish one number per state and no source, and the number quietly ages: two of the nine states below index their caps, so the operative figure moves while the base text stays quotable. Here every figure names the subsection it comes from and, where a state indexes, the schedule the current amount is published in. The statute outranks this page the moment they differ, which is why every row links the official text.
What this page is not
It is not legal advice and it interprets nothing. It reports what the cited text states, for the nine states researched to first-hand text so far, and it says so rather than padding the list to fifty.
The nine states at a glance
| State | Fee in force | Update and expedite | Who pays | Deadline |
|---|---|---|---|---|
| Florida | $299 for the certificate, $119 more expedited, $179 more on a delinquent account, under the adjusted schedule now in force; multi-unit aggregates run $896 to $2,985 | $119 expedited, within 3 business days | Not allocated; payable upon preparation | 10 business days, and a late certificate may not be charged for |
| Texas | $375 for a condominium, effective September 1, 2025; $375 for a subdivision association | $75 update for a subdivision association; no update fee stated for condominiums | Not allocated; delivered to the owner or the owner's agent on request | 10th day for condominiums, 10th business day for subdivision associations; the subdivision remedy is a court order and up to $5,000 |
| Illinois | $375 statutory base, adjusting itself each year by the change in the consumer price index; no agency publishes the adjusted figure | $100 rush, within 72 hours | The unit seller, expressly | 10 business days; no statutory penalty stated |
| Colorado | No cap; the statute is silent on fees, and the records provision requires only that the charge for a status letter be disclosed | None stated | Not allocated | 14 calendar days, and an unfurnished statement costs the association its lien for the assessments due at the request date |
| Virginia | Set by the Common Interest Community Board's published schedule, currently $211.96 prepared on paper or $176.64 electronic, plus $141.31 for an inspection, in force since January 12, 2023 | $70.66 expedite within five business days if the preparer agrees, $70.66 pre-settlement update, $35.33 per additional hard copy | The seller, expressly, for preparation, delivery and inspection; the purchaser for a post-closing fee | 14 days from written request, after which the certificate is deemed unavailable |
| Washington | $275, covering direct costs, with no extra charge for documents already maintained electronically; amended effective June 11, 2026, which also barred requiring the owner to open a third-party account to pay for or receive the certificate | $100 update within six months of the owner's previous request | The unit owner, expressly | 10 days from the owner's request; the owner may sue over fees, timeliness or preparation, with attorneys' fees to the prevailing party |
| Arizona | $400 aggregate for the resale disclosure services, and no fee relating to resale disclosure or lien estoppel may be charged except as specifically authorized, at a civil penalty of up to $1,200 | $100 rush within 72 hours, $50 update after 30 days | The owner, collected no earlier than close of escrow, and only once | 10 days from written notice of a pending sale; a lienholder's statement missed on time extinguishes the lien for the unpaid assessment then due |
| North Carolina | $200 per statement or request, identical for condominiums and planned communities, set by a 2020 session law | $100 expedite when the request comes within 48 hours of closing | Not allocated; charged to the requesting owner or authorized agent | 10 business days; no statutory penalty stated |
| Nevada | $213.84 for the resale certificate and $190.73 for a demand statement under the Real Estate Division's current schedule, the statutory bases of $185 and $165 growing by CPI up to 3 percent a year; an insurance-proof item joins the resale package July 1, 2026 | $100 expedite, sooner than 3 business days, on either document | The unit's owner, expressly, at the owner's expense | 10 calendar days for both; miss it and the purchaser does not owe the delinquent assessment |
Florida
Who may prepare and charge. The operative words are “any board member, authorized agent, or authorized representative of the association” (Fla. Stat. § 718.116(8); § 720.30851).
Fees. $299 for the certificate, $119 more expedited, $179 more on a delinquent account, under the adjusted schedule now in force; multi-unit aggregates run $896 to $2,985. Update and expedite, $119 expedited, within 3 business days. Who pays. Not allocated; payable upon preparation. Deadline. 10 business days, and a late certificate may not be charged for.
The figures are indexed, and the current operative amounts come from the DBPR estoppel fee publication, which adjusts the statutory base every five years and next updates by July 1, 2027, not from the base text alone.
Read at source August 14, 2026. Official text § 718.116 § 720.30851 DBPR schedule.
Texas
Who may prepare and charge. The operative words are “an association may charge a reasonable and necessary fee, not to exceed $375, to furnish a resale certificate” (Tex. Prop. Code § 82.157(f); § 207.003(c)).
Fees. $375 for a condominium, effective September 1, 2025; $375 for a subdivision association. Update and expedite, $75 update for a subdivision association; no update fee stated for condominiums. Who pays. Not allocated; delivered to the owner or the owner's agent on request. Deadline. 10th day for condominiums, 10th business day for subdivision associations; the subdivision remedy is a court order and up to $5,000.
Read at source August 14, 2026. Official text § 82.157 § 207.003 SB 711 (2025).
Illinois
Who may prepare and charge. The operative words are “may be charged by the association or its Board of Managers to the unit seller” (765 ILCS 605/22.1(c)).
Fees. $375 statutory base, adjusting itself each year by the change in the consumer price index; no agency publishes the adjusted figure. Update and expedite, $100 rush, within 72 hours. Who pays. The unit seller, expressly. Deadline. 10 business days; no statutory penalty stated.
The figures are indexed, and the current operative amounts come from the statute's own annual index clause, self-executing against the CPI-U with no published schedule, not from the base text alone.
Read at source August 14, 2026. Official text 765 ILCS 605/22.1.
Colorado
Who may prepare and charge. The operative words are “the association shall furnish to a unit owner or such unit owner's designee or to a holder of a security interest or its designee” (C.R.S. § 38-33.3-316(8)).
Fees. No cap; the statute is silent on fees, and the records provision requires only that the charge for a status letter be disclosed. Who pays. Not allocated. Deadline. 14 calendar days, and an unfurnished statement costs the association its lien for the assessments due at the request date.
Read at source August 14, 2026. Official text § 38-33.3-316 § 38-33.3-317.
Virginia
Who may prepare and charge. The operative words are “the association, the association's managing agent, or any third party preparing the resale certificate on behalf of the association” (Va. Code § 55.1-2316).
Fees. Set by the Common Interest Community Board's published schedule, currently $211.96 prepared on paper or $176.64 electronic, plus $141.31 for an inspection, in force since January 12, 2023. Update and expedite, $70.66 expedite within five business days if the preparer agrees, $70.66 pre-settlement update, $35.33 per additional hard copy. Who pays. The seller, expressly, for preparation, delivery and inspection; the purchaser for a post-closing fee. Deadline. 14 days from written request, after which the certificate is deemed unavailable.
The figures are indexed, and the current operative amounts come from the CIC Board's maximum-fee bulletin, CPI-adjusted at least every five years, next mandatory adjustment 2028, not from the base text alone.
Read at source August 14, 2026. Official text § 55.1-2309 § 55.1-2316 CIC Board schedule.
Washington
Who may prepare and charge. The operative words are “an authorized agent that charges a fee for furnishing a resale certificate is responsible for the timeliness of delivery and for exercising reasonable care” (RCW 64.90.640(4)(a)).
Fees. $275, covering direct costs, with no extra charge for documents already maintained electronically; amended effective June 11, 2026, which also barred requiring the owner to open a third-party account to pay for or receive the certificate. Update and expedite, $100 update within six months of the owner's previous request. Who pays. The unit owner, expressly. Deadline. 10 days from the owner's request; the owner may sue over fees, timeliness or preparation, with attorneys' fees to the prevailing party.
Read at source August 14, 2026. Official text RCW 64.90.640 2026 c 194.
Arizona
Who may prepare and charge. The operative words are “the association may charge, extended to a managing agent for an association that is acting on behalf of the association” (A.R.S. § 33-1260; § 33-1806).
Fees. $400 aggregate for the resale disclosure services, and no fee relating to resale disclosure or lien estoppel may be charged except as specifically authorized, at a civil penalty of up to $1,200. Update and expedite, $100 rush within 72 hours, $50 update after 30 days. Who pays. The owner, collected no earlier than close of escrow, and only once. Deadline. 10 days from written notice of a pending sale; a lienholder's statement missed on time extinguishes the lien for the unpaid assessment then due.
Read at source August 14, 2026. Official text § 33-1260 § 33-1806.
North Carolina
Who may prepare and charge. The operative words are “the association, its managers, or its agents” (N.C.G.S. § 47C-3-118(b); § 47F-3-102(13a)).
Fees. $200 per statement or request, identical for condominiums and planned communities, set by a 2020 session law. Update and expedite, $100 expedite when the request comes within 48 hours of closing. Who pays. Not allocated; charged to the requesting owner or authorized agent. Deadline. 10 business days; no statutory penalty stated.
Read at source August 14, 2026. Official text § 47C-3-118 § 47F-3-102.
Nevada
Who may prepare and charge. The operative words are “the association may charge the unit's owner a reasonable fee to cover the cost of preparing the certificate” (NRS 116.4109).
Fees. $213.84 for the resale certificate and $190.73 for a demand statement under the Real Estate Division's current schedule, the statutory bases of $185 and $165 growing by CPI up to 3 percent a year; an insurance-proof item joins the resale package July 1, 2026. Update and expedite, $100 expedite, sooner than 3 business days, on either document. Who pays. The unit's owner, expressly, at the owner's expense. Deadline. 10 calendar days for both; miss it and the purchaser does not owe the delinquent assessment.
The figures are indexed, and the current operative amounts come from Nevada Real Estate Division Form 910, effective January 2026, which publishes the current maximums, not from the base text alone.
Read at source August 14, 2026. Official text NRS 116.4109 Form 910 AB 396.
Corrections
Statutes amend and schedules adjust. If a figure here no longer matches the official text, write to support@averbrook.com naming the state and the provision, and it is checked against the source and corrected on the next build. The page is re-read against its sources at least every 90 days, and the reading dates above change when it is.
Who publishes this
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